Virtual Data Room Market by Business Function (Marketing & Sales, Legal, Finance, Workforce Management), Component (Software and Services), Deployment Type, Organization Size, Vertical, and Region - Global Forecast to 2022

The virtual data room market was valued at USD 856.7 Million in 2016 and is projected to reach USD 1,895.0 Million by 2022, at a Compound Annual Growth Rate (CAGR) of 14.8% during the forecast period. The base year considered for this report is 2016, and the market forecast period is 2017–2022.

The major growth drivers of the virtual data room market include a rising need for intellectual property and risk management and increasing volumes of business data due to complexities arising from merger and acquisition activities.

Objectives of the Study

The main objective of the report is to define, describe, and forecast the global virtual data room market on the basis of business function, component, deployment type, organization size, vertical, and region. The report provides detailed information regarding the major factors (drivers, restraints, opportunities, and industry-specific challenges) influencing the growth of the market. The report aims to strategically analyze micromarkets with respect to individual growth trends, prospects, and contributions to the total market. The report attempts to forecast the market size with respect to 5 main regions: North America, Europe, Asia Pacific (APAC), Middle East and Africa (MEA), and Latin America. The report strategically profiles key players and comprehensively analyzes their core competencies. It also tracks and analyzes competitive developments, such as partnerships, collaborations, and agreements; mergers and acquisitions; new product launches and developments; and Research and Development (R&D) activities in the market.

Research Methodology

The research methodology used to estimate and forecast the virtual data room market begins with capturing data on key vendor revenues through secondary research, which includes directories and databases (D&B Hoovers, Bloomberg Businessweek, and Factiva). The vendor offerings have also been taken into consideration to determine the market segmentation. The bottom-up procedure was employed to arrive at the overall market size of the global market that was derived from the revenues of the key players in the market. After arriving at the overall market size, the total market was split into several segments and subsegments, which were then verified through primary research by conducting extensive interviews with key people, such as Chief Executive Officers (CEOs), Vice Presidents (VPs), directors, and executives. The data triangulation and market breakdown procedures were employed to complete the overall market engineering process and arrive at the exact statistics for all segments and subsegments. The breakdown of profiles of primary participants is depicted in the figure below:

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The virtual data room ecosystem comprises major vendors, such Citrix (US), Intralinks (US), iDeals Solutions (US), Firmex (Canada), Merrill (US), Drooms (Germany), EthosData (UK), SecureDocs (US), Brainloop (Germany), Ansarada (Australia), SmartRoom (US), and CapLinked (US). Other stakeholders of the virtual data room market include vendors, research organizations, managed service providers, third-party providers, and technology providers.

Virtual Data Room Key Target Audience:

• Service providers and distributors
• Virtual data room software builders
• Independent Software Vendors (ISVs)
• Enterprises
• End-users

“The study answers several questions for the stakeholders, primarily which market segments to focus on in the next 2–5 years for prioritizing efforts and investments.”

Scope of the Report

The research report categorizes the virtual data room market to forecast the revenues and analyze trends in each of the following subsegments:

By Business Function

• Marketing and sales
• Legal
• Finance
• Workforce management

By Component

• Software
• Service
  • Managed services
  • Professional services
    • Consulting services
    • Support and maintenance services

By Deployment Type

• On-premises
• Cloud

By Organization Size

• Small and Medium-sized Enterprises (SMEs)
• Large enterprises

By Industry Vertical

• BFSI
• Retail and eCommerce
• Government
• Healthcare and life sciences
• Telecommunications and IT
• Real Estate
• Others (media and utilities)

By Region

• North America
• Europe
• APAC
• MEA
• Latin America

Available Customizations

With the given market data, MarketsandMarkets offers customizations as per the company’s specific needs. The following customization options are available for the report:

Product Analysis

• Product matrix gives a detailed comparison of the product portfolio of each company

Geographic Analysis

• Further breakdown of the North American Virtual Data Room market
• Further breakdown of the European market
• Further breakdown of the APAC market
• Further breakdown of the Latin American market
• Further breakdown of the MEA market

Company Information

• Detailed analysis and profiling of additional market players up to 5.

Table of Contents

1 Introduction (Page No. - 13)
    1.1 Objectives of the Study
    1.2 Market Definition
    1.3 Market Scope
    1.4 Years Considered for the Study
    1.5 Currency Considered
    1.6 Stakeholders

2 Research Methodology (Page No. - 18)
    2.1 Research Data
           2.1.1 Secondary Data
           2.1.2 Primary Data
                    2.1.2.1 Key Industry Insights
    2.2 Market Size Estimation
           2.2.1 Bottom-Up Approach
           2.2.2 Top-Down Approach
    2.3 Research Assumptions
    2.4 Limitations

3 Executive Summary (Page No. - 27)

4 Premium Insights (Page No. - 31)
    4.1 Attractive Market Opportunities in the Virtual Data Room Market
    4.2 Market Share Across Various Regions
    4.3 Market By Industry and Region
    4.4 Life Cycle Analysis, By Region, 2017

5 Market Overview (Page No. - 34)
    5.1 Introduction
    5.2 Market Dynamics
           5.2.1 Drivers
                    5.2.1.1 Increasing Volumes of Business Data Due to Complexities Arising From Mergers and Acquisitions Activities
                    5.2.1.2 Data Privacy Regulations
                    5.2.1.3 Increasing Need for Intellectual Property and Risk Management
           5.2.2 Restraints
                    5.2.2.1 Cyber Security Issues
           5.2.3 Opportunities
                    5.2.3.1 Growing Adoption By Small and Medium-Sized Enterprises
                    5.2.3.2 Corporates’ Growing Interest in Investing in Technology Solutions
           5.2.4 Challenges
                    5.2.4.1 Data Privacy and Data Integration Issues
    5.3 Industry Trends
           5.3.1 Virtual Data Room Use Cases
                    5.3.1.1 Introduction
                    5.3.1.2 Use Case #1
                    5.3.1.3 Use Case #2:
                    5.3.1.4 Use Case #3:
    5.4 Major Applications of Virtual Data Room
           5.4.1 Merger and Acquisition Management
           5.4.2 Intellectual Property (IP) Management
           5.4.3 Joint Ventures Management
    5.5 Best Practices for Setting Up A Virtual Data Room

6 Virtual Data Room Market, By Business Function (Page No. - 41)
    6.1 Introduction
    6.2 Marketing and Sales
    6.3 Compliance and Legal
    6.4 Finance
    6.5 Workforce Management

7 Virtual Data Room Market, By Component (Page No. - 46)
    7.1 Introduction
    7.2 Software
    7.3 Services
           7.3.1 Professional Services
                    7.3.1.1 Consulting Services
                    7.3.1.2 Support and Maintenance Services
           7.3.2 Managed Services

8 Market By Deployment Type (Page No. - 54)
    8.1 Introduction
    8.2 On-Premises
    8.3 Cloud

9 Market By Organization Size (Page No. - 58)
    9.1 Introduction
    9.2 Large Enterprises
    9.3 Small and Medium-Sized Enterprises

10 Virtual Data Room Market, By Vertical (Page No. - 62)
     10.1 Introduction
     10.2 Banking, Financial Services, and Insurance
     10.3 Retail and Ecommerce
     10.4 Government
     10.5 Healthcare and Life Sciences
     10.6 Telecommunications and It
     10.7 Real Estate
     10.8 Others

11 Virtual Data Room Market, By Region (Page No. - 70)
     11.1 Introduction
     11.2 North America
             11.2.1 By Business Function
             11.2.2 By Component
             11.2.3 By Service
             11.2.4 By Deployment Type
             11.2.5 By Organization Size
             11.2.6 By Vertical
     11.3 Europe
             11.3.1 By Business Function
             11.3.2 By Component
             11.3.3 By Service
             11.3.4 By Deployment Type
             11.3.5 By Organization Size
             11.3.6 By Vertical
     11.4 Asia Pacific
             11.4.1 By Business Function
             11.4.2 By Component
             11.4.3 By Service
             11.4.4 By Deployment Type
             11.4.5 By Organization Size
             11.4.6 By Vertical
     11.5 Latin America
             11.5.1 By Business Function
             11.5.2 By Component
             11.5.3 By Service
             11.5.4 By Deployment Type
             11.5.5 By Organization Size
             11.5.6 By Vertical
     11.6 Middle East and Africa
             11.6.1 By Business Function
             11.6.2 By Component
             11.6.3 By Service
             11.6.4 By Deployment Type
             11.6.5 By Organization Size
             11.6.6 By Vertical

12 Competitive Landscape (Page No. - 87)
     12.1 Overview
     12.2 Prominent Players in the Virtual Data Room Market
     12.3 Competitive Scenario
             12.3.1 New Product Launches and Product Upgradations
             12.3.2 Partnerships and Collaborations
             12.3.3 Business Expansions
             12.3.4 Mergers and Acquisitions

13 Company Profiles (Page No. - 94)
     13.1 Citrix
             13.1.1 Business Overview
             13.1.2 Services Offered
             13.1.3 Recent Developments
             13.1.4 SWOT Analysis
             13.1.5 MnM View
     13.2 Intralinks
             13.2.1 Business Overview
             13.2.2 Solutions Offered
             13.2.3 Recent Developments
             13.2.4 SWOT Analysis
             13.2.5 MnM View
     13.3 Ideals Solutions
             13.3.1 Business Overview
             13.3.2 Services Offered
             13.3.3 Recent Developments
             13.3.4 SWOT Analysis
             13.3.5 MnM View
     13.4 Firmex
             13.4.1 Business Overview
             13.4.2 Solutions Offered
             13.4.3 Recent Developments
             13.4.4 SWOT Analysis
             13.4.5 MnM View
     13.5 Merrill
             13.5.1 Business Overview
             13.5.2 Solutions Offered
             13.5.3 Recent Developments
             13.5.4 SWOT Analysis
             13.5.5 MnM View
     13.6 Drooms
             13.6.1 Business Overview
             13.6.2 Solutions Offered
             13.6.3 Recent Developments
             13.6.4 MnM View
     13.7 Ethosdata
             13.7.1 Business Overview
             13.7.2 Services Offered
             13.7.3 MnM View
     13.8 Securedocs
             13.8.1 Business Overview
             13.8.2 Solutions Offered
             13.8.3 Recent Developments
             13.8.4 MnM View
     13.9 Brainloop
             13.9.1 Business Overview
             13.9.2 Solutions Offered
             13.9.3 MnM View
     13.10 Ansarada
             13.10.1 Business Overview
             13.10.2 Solutions Offered
             13.10.3 MnM View
     13.11 Smartroom
             13.11.1 Business Overview
             13.11.2 Products/Solutions Offered
             13.11.3 MnM View
     13.12 Caplinked
             13.12.1 Business Overview
             13.12.2 Software Offered
             13.12.3 Recent Developments
             13.12.4 MnM View

14 Appendix (Page No. - 118)
     14.1 Insights of Industry Experts
     14.2 Discussion Guide

List of Tables (63 Tables)

Table 1 Virtual Data Room Market Size, By Business Function, 2015–2022 (USD Million)
Table 2 Marketing and Sales: Market Size By Region, 2015–2022 (USD Million)
Table 3 Compliance and Legal: Market Size By Region, 2015–2022 (USD Million)
Table 4 Finance: Market Size By Region, 2015–2022 (USD Million)
Table 5 Workforce Management: Market Size By Region, 2015–2022 (USD Million)
Table 6 Virtual Data Room Market Size, By Component, 2015–2022 (USD Million)
Table 7 Software: Market Size By Region, 2015–2022 (USD Million)
Table 8 Services: Market Size By Type, 2015–2022 (USD Million)
Table 9 Services: Market Size By Region, 2015–2022 (USD Million)
Table 10 Professional Services: Market Size By Type, 2015–2022 (USD Million)
Table 11 Professional Services: Market Size By Region, 2015–2022 (USD Million)
Table 12 Consulting Services Market Size, By Region, 2015–2022 (USD Million)
Table 13 Support and Maintenance Services Market Size, By Region, 2015–2022 (USD Million)
Table 14 Managed Services: Market Size By Region, 2015–2022 (USD Million)
Table 15 Virtual Data Room Market Size, By Deployment Type, 2015–2022 (USD Million)
Table 16 On-Premises: Market Size By Region, 2015–2022 (USD Million)
Table 17 Cloud: Market Size By Region, 2015–2022 (USD Million)
Table 18 Virtual Data Room Market Size By Organization Size, 2015–2022 (USD Million)
Table 19 Large Enterprises: Market Size By Region, 2015–2022 (USD Million)
Table 20 Small and Medium-Sized Enterprises: Market Size, By Region, 2015–2022 (USD Million)
Table 21 Virtual Data Room Market Size By Vertical, 2015–2022 (USD Million)
Table 22 Banking, Financial Services, and Insurance: Market Size, By Region, 2015–2022 (USD Million)
Table 23 Retail and Ecommerce: Market Size By Region, 2015–2022 (USD Million)
Table 24 Government: Market Size By Region, 2015–2022 (USD Million)
Table 25 Healthcare and Life Sciences: Market Size By Region, 2015–2022 (USD Million)
Table 26 Telecommunications and It: Market Size By Region, 2015–2022 (USD Million)
Table 27 Real Estate: Market Size, By Region, 2015–2022 (USD Million)
Table 28 Others: Market Size, By Region, 2015–2022 (USD Million)
Table 29 Virtual Data Room Market Size, By Region, 2015–2022 (USD Million)
Table 30 North America: Market Size By Business Function, 2015–2022 (USD Million)
Table 31 North America: Market Size By Component, 2015–2022 (USD Million)
Table 32 North America: Market Size By Service, 2015–2022 (USD Million)
Table 33 North America: Market Size By Deployment Type, 2015–2022 (USD Million)
Table 34 North America: Market Size By Organization Size, 2015–2022 (USD Million)
Table 35 North America: Market Size By Vertical, 2015–2022 (USD Million)
Table 36 Europe: Virtual Data Room Market Size, By Business Function, 2015–2022 (USD Million)
Table 37 Europe: Market Size By Component, 2015–2022 (USD Million)
Table 38 Europe: Market Size By Service, 2015–2022 (USD Million)
Table 39 Europe: Market Size By Deployment Type, 2015–2022 (USD Million)
Table 40 Europe: Market Size By Organization Size, 2015–2022 (USD Million)
Table 41 Europe: Market Size By Vertical, 2015–2022 (USD Million)
Table 42 Asia Pacific: Virtual Data Room Market Size, By Business Function, 2015–2022 (USD Million)
Table 43 Asia Pacific: Market Size By Component, 2015–2022 (USD Million)
Table 44 Asia Pacific: Market Size By Service, 2015–2022 (USD Million)
Table 45 Asia Pacific: Market Size By Deployment Type, 2015–2022 (USD Million)
Table 46 Asia Pacific: Market Size By Organization Size, 2015–2022 (USD Million)
Table 47 Asia Pacific: Market Size By Vertical, 2015–2022 (USD Million)
Table 48 Latin America: Virtual Data Room Market Size, By Business Function, 2015–2022 (USD Million)
Table 49 Latin America: Market Size By Component, 2015–2022 (USD Million)
Table 50 Latin America: Market Size By Service, 2015–2022 (USD Million)
Table 51 Latin America: Market Size By Deployment Type, 2015–2022 (USD Million)
Table 52 Latin America: Market Size By Organization Size, 2015–2022 (USD Million)
Table 53 Latin America: Market Size By Vertical, 2015–2022 (USD Million)
Table 54 Middle East and Africa: Virtual Data Room Market Size, By Business Function, 2015–2022 (USD Million)
Table 55 Middle East and Africa: Market Size By Component, 2015–2022 (USD Million)
Table 56 Middle East and Africa: Market Size By Service, 2015–2022 (USD Million)
Table 57 Middle East and Africa: Market Size By Deployment Type, 2015–2022 (USD Million)
Table 58 Middle East and Africa: Market Size By Organization Size, 2015–2022 (USD Million)
Table 59 Middle East and Africa: Market Size By Vertical, 2015–2022 (USD Million)
Table 60 New Product Launches and Product Upgradations, 2015–2017
Table 61 Partnerships and Collaborations, 2016–2017
Table 62 Business Expansions, 2015–2016
Table 63 Mergers and Acquisitions, 2016

List of Figures (34 Figures)

Figure 1 Virtual Data Room Market Segmentation
Figure 2 Market Regional Segmentation
Figure 3 Market Research Design
Figure 4 Data Triangulation
Figure 5 Market Size Estimation Methodology: Bottom-Up Approach
Figure 6 Market Size Estimation Methodology: Top-Down Approach
Figure 7 Global Virtual Data Room Market Size Forecast, 2017-2022 (USD Million)
Figure 8 Market By Component (2017 vs 2022)
Figure 9 Market By Service (2017–2022)
Figure 10 Market By Deployment Model (2017–2022)
Figure 11 Market By Organization Size (2017–2022)
Figure 12 Increasing Business Collaborations Such as Mergers and Acquisitions, and Joint Venture are Expected to Be the Major Factors Contributing to the Growth of the Virtual Data Room Market
Figure 13 North America is Estimated to Have the Largest Market Share in 2017
Figure 14 Banking, Financial Services, and Insurance, and North America are Estimated to Have the Largest Market Share in 2017
Figure 15 Asia Pacific to Witness an Exponential Growth During the Forcast Period
Figure 16 Virtual Data Room Market: Drivers, Restraints, Opportunities, and Challenges
Figure 17 Workforce Management Business Function is Expected to Grow at the Highest CAGR During the Forecast Period
Figure 18 Services Segment is Expected to Grow at A Higher CAGR During the Forecast Period
Figure 19 Managed Services Segment is Expected to Grow at A Higher CAGR During the Forecast Period
Figure 20 Consulting Services Segment is Expected to Grow at A Higher CAGR During the Forecast Period
Figure 21 Cloud Deployment Type is Expected to Grow at A Higher CAGR During the Forecast Period
Figure 22 Small and Medium-Sized Enterprises Segment is Expected to Grow at A Higher CAGR During the Forecast Period
Figure 23 Retail and Ecommerce Vertical is Expected to Grow at the Highest CAGR During the Forecast Period
Figure 24 Asia Pacific is Expected to Grow at the Highest CAGR During the Forecast Period
Figure 25 North America: Market Snapshot
Figure 26 Asia Pacific: Market Snapshot
Figure 27 Key Developments By the Leading Players in the Virtual Data Room Market, 2015–2017
Figure 28 Market Evaluation Framework
Figure 29 Citrix: Company Snapshot
Figure 30 Citrix: SWOT Analysis
Figure 31 Intralinks: SWOT Analysis
Figure 32 Ideals Solutions: SWOT Analysis
Figure 33 Firmex: SWOT Analysis
Figure 34 Merrill: SWOT Analysis

The global virtual data room market size is expected to grow from USD 949.2 Million in 2017 to USD 1,895.0 Million by 2022, at a Compound Annual Growth Rate (CAGR) of 14.8% during the forecast period. Increasing business expansions, mergers and acquisitions, joint ventures, and other similar activities are some of the key factors fueling the growth of market.

The report provides detailed insights into the global virtual data room market, which is segmented by business functions, components, deployment types, organization size, industry verticals, and regions. In the business functions, finance is expected to hold the largest market share during the forecast period. With the rapid generation of large volumes of data, companies are concerned about the protection and security of their data during a business deal. Also, the virtual data room plays an important role in managing the compliance under the legal business function. The legal data is most sensitive data and needs to ensure high security. Hence, organizations are focusing in enhancing their software and services that assist companies with secured data sharing, while undergoing a business deal. Virtual data room enables companies to gain a competitive advantage in the market.

The rapid adoption can be observed among Small and Medium-sized Enterprises (SMEs), however large enterprises are expected to continue their dominating position during the forecast period. With an increasing focus on geographic expansion and business improvements, SMEs often intend to collaborate with global players. It is the major factor driving the high adoption by the SMEs.

The telecom and IT is expected to hold the largest market share and lead the market during the forecast period. This rise can be attributed to the growing number of devices and dependency on data to sustain in the competitive market. With the expanding highly competitive market, the telecom operators are under pressure to retain their existing customers and are concentrating over collaborative activities to strengthen and serve their customers in a better manner.

The report covers all the major aspects of the virtual data room market and provides an in-depth analysis for major countries across North America, Europe, Asia Pacific (APAC), the Middle East and Africa (MEA), and Latin America. North America, owing to the early adoption of new and emerging technologies, coupled with expanding data, is expected to continue to dominate the virtual data room market during the forecast period. APAC is expected to grow at the highest CAGR during the forecast period, owing to the growing data and increasing number of mergers and acquisitions in the region.

Cyber security issues along with the security of data and data integration are some of the major challenges faced by the virtual data room users. Security needs to be enhanced to facilitate the adoption of virtual data room solutions worldwide.

The virtual data room ecosystem comprises vendors, such as Citrix (US), Intralinks (US), iDeals Solutions (US), Firmex (Canada), Merrill (US), Drooms (Germany), EthosData (UK), SecureDocs (US), Brainloop (Germany), Ansarada (Australia), SmartRoom (US), and CapLinked (US). Other stakeholders of the virtual data room market include managed service providers, third-party providers, and technology providers.

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